Major Responsibilities and Objectives:

• To assist Amin Manager in daily office administration management.
• Provide front desk services and basic administrative support to the office.

Major Tasks & Activities:

1、 Daily office operation

• Maintain a healthy, safe and clean working environment and reception function.
• Handle visitors’ greeting, registration and hospitalities.
• Handle all incoming and outgoing express mails and packages.
• Answer phone calls and take messages.
• Book and coordinate meeting room and company car service.
• Order stationery, name card, badge and weclome gifts for office staff.
• Purchase supplies and commodities for the office and holiday house.
• Support to book air tickets / train tickets of business travel for office staff.
• Arrange cleaning services and inspect service quality.
• Be responsible for office facilities daily insepction and repair.
• Assist to fixed assets management and annual inventory.
• Puchase mobile recharge cards for secondees.
• Deal with emergencies, i.g. break-in, emergency repairs.
• Support to company activities, i.g. annual dinner, staff gathering, staff outing, birthday party, fruit day, etc.
• Any other tasks and duties assinged by department.

2. Finance and payment

• Place PO/PA for daily office expenditures, i.g. office supplies and commodities, air tickets/train tickets, stationary, name card, telephone charge, express mail and other work related costs.
• Fill in monthly costs report.
• Control expenses within budget.

Skills, Qualifications and Experience Requirements

• Bachelor degree or above.
• Good spoken Mandarin and English.
• At least 2 years reception working experience in a multifuncion company and 3-5 years working experience.
• Good PC skills (words, excel & PowerPoint).
• Responsible, stable, presentable, pleasant, courteous and service-oriented.

Competency Requirements:

• Cultivates Innovation - Changemaker who loves to innovate and think up new and better ideas for the Company’s success.
• Decision Quality- Decisive leader who can make firm and timely decisions.
• Business Acumen - Adept business, financial, and market knowledge; able to make business decisions and advance the Company’s goals.
• Drives for Results - Self-driven go-getter who is result-oriented and powers through tough situations.
• Ensures Accountability - Strong sense of accountability and ownership towards commitments, and the ability to establish clear responsibilities for measuring results.
• Optimizes Work Process - Optimizers who can set up efficient and sustainable processes to carry out departmental projects.
• Collaborates - Strong partnership-building and collaboration skills; able to work with others to meet shared objectives.
• Communicates Effectively - Excellent communicator who can clearly and effectively communicate with diverse groups of audiences.
• Situational Adaptability
• Quick and proactive in adapting to changes in work demands and situations.